The use of Artificial Intelligence (AI) applications like ChatGPT, Google Bard and Microsoft Bing has become increasingly common in the business world. While these AI tools offer numerous benefits, it's crucial to exercise caution when sharing sensitive, personal, company, or private information.
In this article, we'll explore the dos and don'ts of disclosing such information to AI applications.
Before sharing any sensitive information, make sure you understand the purpose of using the AI application. Ensure it's necessary and directly related to the task at hand.
Opt for reputable and secure platforms for AI interactions and choose services that prioritise data encryption and follow industry-standard security practices. Verify the current security practices and certifications of the platform you use, or intend to use, as security measures can change over time.
Share only the information necessary for the task. Avoid providing excessive or sensitive details that aren't relevant.
Whenever possible, anonymise or de-identify sensitive information. This helps protect individual identities and reduces potential risks.
If the AI application requires login credentials, use strong, unique passwords. Regularly update these passwords to enhance security and use a password management app to manage your credentials.
Keep an eye on AI interactions, especially if they involve sensitive data. Ensure that the AI is handling information correctly and not sharing it inappropriately. This 13-point checklist will help you to understand the integrity, or otherwise, of the app you are using, or considering using.
If your employees use AI applications, provide them with guidelines on handling sensitive information. Encourage them to follow best practices for data security.
If you're sharing sensitive information with third-party AI providers, consider using legal agreements that define data protection measures and responsibilities.
Avoid sharing personal identifiers like Social Security numbers, passport details, or credit card information with AI applications. These should be kept strictly confidential.
Keep your company's trade secrets and proprietary information out of AI conversations. Protect your intellectual property.
Don't disclose more information than necessary. Stick to the task at hand and avoid discussing unrelated personal or company matters.
Ensure you have proper authorisation to share data, especially if it involves third-party information. Sharing data without consent may lead to legal repercussions.
Don't use public forums or social media to interact with AI applications for sensitive tasks. Use secure, private channels instead.
Keep your AI application and related software up-to-date. Updates often contain crucial security patches that protect against vulnerabilities.
Refrain from using unsecured public Wi-Fi networks when interacting with AI applications. Use a secure, private network to prevent eavesdropping.
Avoid storing sensitive data within AI applications or chat logs. Delete any unnecessary information to reduce the risk of data breaches.
If you notice any suspicious activity or unexpected requests from the AI application, stop the interaction immediately and seek assistance from your IT department.
AI applications offer incredible potential for businesses, but they also require responsible handling of sensitive information. By following these dos and don'ts, you can ensure that your interactions with AI remain productive and secure. Protecting your secrets is paramount in the digital age, and responsible AI usage is a key part of that effort.